Change management is a term that is used interchangeably to describe changes in organizational strategies, approaches and initiatives. It is defined as a systematic approach to dealing with changes both from the perspective of the organization as well as the groups and departments within.
Although used as a broad term to describe a general outlook on management of change, it has at least three key aspects, which are involved in implementing change management:
- Adapting to change
- Controlling change
- Effecting change
Throughout these, a proactive approach can ensure effective planning to see these key stages through. For any organization, change management involves outlining, implementing and maintaining procedures as well as technologies to deal with changes in the business environment and to make the most out of upcoming opportunities.
During the management of change process things will arise that are both in and out of scope for the items that organizations are able to control or influence. They key is the first point made; adapting to these changes. Adaptation might involve establishing a structured methodology for responding to change requests in the business environment or establishing coping mechanisms for responding to changes in the workplace.
As well as adaptation, change control systems aid to management strategy alterations and shifts. Integrated change control is the primary component project managers use to manage proposed changes within a project. This allows for an integrated change control approach, which examines the proposed change and determines its effect on the entire project. Integrated change control maps the effect a change, action, or outcome of segments of a project can affect the rest of the project.
This leads to the documentation management of reporting proposed changes within the entire process. This begins with a documented change request, to ensure that the project manager identifies what is to be included in the project. As the change request moves through the change control systems and in a collaborative approach, the project manager should document how the change may affect each component of the project. This ensures that all thoughts and insight are captured with the change request.
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