“INX Version 5 is a brilliant tool that makes our life so much easier. The clean and modern design makes navigation so easy. The event management process and new dashboards provides us with greater visibility over operations which has allowed for greater safety management and overall compliance. I would highly recommend Version 5!”
Quick view summary:
FULL NOTES BELOW:
Advanced Injury Management and General Insurance
The Advanced Injury Management and General Insurance has been updated in line with the new styling of Version 5. This leads to the possibility of utilising advanced controls in the module as well as providing a more consistent look and feel within the product range. This includes support for Chrome and mobile responsiveness.
Advanced Injury Management – Report Card
- The Report Card tab has been added to Injury Management which provides a visual timeline summary of an injury
- The Report Card reader is a new security role which gives access to the Report Card tab
- The Report Card chart can be configured via the Report Card Rules Management option
- The Report Card tab can be switched off via the Injury Management Tab Configuration
- The Report Card chart displays aspects of the injury from the date of the event to the case closed date
- Data for the chart is derived from the various tabs within Injury Management, with the data being visually represented via data ranges, data points, and plotted lines
- Tooltips and the Details panel provide the user with a summary of the data presented on the chart
- There are six elements which the user can select; the elements break down the vast amount of data in the injury and re-constructs it into a more useful form
The Default Element will always display regardless of which other elements are selected. These elements include:
- Date of injury
- Case closed date
- Pre-injury hours
- Certified work hours
- Medical certificate issue date – review date
- Medical certificate non-compliance
Best Practice Case Management
The importance of regular file notes is emphasised when observing the File Note Inactivity Data Range. The colour of the data range changes according to how many days have passed since the last file note.
- File Note Date
- File Note Inactivity
Diagnosis can be flagged on both a Medical Certificate record as well as a Treatment Plan record; these records can be viewed on the Diagnosis Element.
- Medical certificate issue date
- Treatment plan start date
The data used in the Financial Element is derived from the Claim Cost Tab. This data displays the actual cost of the injury as well as the outstanding claim estimate.
- Amount paid
- Outstanding estimate
In Australia, each Jurisdiction has specific requirements for the management of a claim. These Jurisdiction Rules can be configured via the Report Card Rules Management page. Elements include:
- Event reported date
- Claim status
- Return to work plans start date – end date
- Return to work non-compliance
- Jurisdiction notification non-compliance
Return to Work Efficacy
The Return to Work Efficacy Element displays the following data:
- Treatment plan start date
- Injury status
- File note date
The Treatment Efficacy Element summarises the records on the Treatment Plan Tab. Elements include:
- Treatment plan start date
- Treatment plan start date – end date
Report Card Rules Management
The Report Card Rules Management page has been added to the Administration section of INX InControl. This page allows granted users to configure the rules used within the Report Card Chart.
During this release the Safety Stream have had a heavy focus on resolving maintenance items. INX InControl clients should experience significant improvement in the Ad hoc and Scheduled Reports areas.
Display read-only standard competency code
In preparation for upcoming development, a new read-only field has been added to Competency Details to display a standards-based competency code. This field will only be able to be populated through importing standards-based competencies. This field will be disabled by default and can be enabled via the System Settings within INX.
Unique Student Identifier
As a result of the Council of Australian Governments agreement to provide a tool to allow students to obtain a complete record of all their training enrolments and achievements and the enactment of the Student Identifiers Act 2014, a new field has been added to the Person Profile to record this 10 character identifier. This field can be enabled and disabled through the INX System Settings.
Site Contact Profile and Document Validation
INX +LMS has been extended to allow Site Contacts from external contracting companies to view and validate new and reactivated profiles and documents for their own workers, while restricting them from seeing any profiles or documents of other employers. When a worker completes all their induction courses, the Site Contact will receive a notification that a profile and document require review, with daily reminder notifications. Where there is no Site Contact for a given profile, notifications are sent to, and the profile and documents are reviewed and validated by an LMS Administrator.
The list of profiles has been colour coded to assist both Site Contacts and LMS administrators to assess the completeness of requirements. Profiles in the green section indicate that the individual has completed all the requirements including online courses, reading procedures and supplying documents, and that the documents have been validated. Profiles in the orange section have not completed all the requirements and profiles in the red section have an Access Alert recorded against their linked INX profile. Profiles in the default section have not completed any of the requirements.
Secure Document Validation
In order to secure documents that may contain sensitive information and are required for mobilisation, INX +LMS has been enhanced to allow these types of documents to be uploaded and validated within the LMS, and then moved to a secure network folder location while removing the original upload.
Automatic Deactivation of Contractor Profiles based on Inactivity
INX +LMS has introduced a housekeeping process that automatically deactivates profiles when the worker has not logged in or has not been onsite for a specified number of days. The number of days is dependent on the type of worker. For example, visitor, non-visitor etc.
INX InFlight currently assumes that all flights in the system are arriving and departing from airports that all reside within the same time zone. We have a growing number of clients where flights cross time zone boundaries. The addition of time zones to INX InFlight allows the users to select the time zone the flight departs from and arrives at to allow flight setup and bookings aspects of the system to be accurate.
The Ports table has an additional time zone field to select. We recommend clients use time zones for all ports in the system if they cross a date/time barrier.
Users will start to see the time zone displayed on ports throughout INX InFlight.
A warning message for daylight savings has been added so that users can better manage the ending and the beginning a new flight when flight times change due to daylight savings time.
When a build has been completed, the user is returned to the build initiate page and a message is displayed with the build details. The three pages affected by this change are:
- Administration build
- Person rosters build
- Room build
Ad hoc booking wizard displays waitlisted
The ad hoc booking wizard now displays the number of waitlisted people on all flights listed. This does not include any flights in status of ‘IsPending’.
A copy button has been added to Rooms so to reduce the amount of time it takes for Administrators to add new rooms. Existing data is copied and a new room profile is created, the Administrator can then update the field as required.
Select all on check in / check out
A checkbox has been added to the check in / check out screen to allow the user to select all lines on the page displayed.
If multisite is configured, this version allows the user to select a work port from the dropdown filter and the time zone of that work port will also display to the user (if configured).
Security has been introduced to ensure editors cannot approve travel requests by default. If an editor is required to approve travel requests they will also need travel request approver security.
A new System Setting has been introduced to restrict Readers from viewing personal information for other profiles when submitting travel requests on their behalf (i.e. roster, email, home, work and mobile phones).
A new System Setting has been introduced to restrict Readers from viewing other profiles when selecting the People menu option. If this has been enabled and the Reader selects People, this will direct them to their own profile.
As part of the continued evolution of our product range and by working in partnership with our existing clients, we have successfully resolved several key maintenance items which has in turn further optimised the INX InFlight user experience with improvements realised across a number of key areas of functionality.
INX +TMX eliminates double handling of profile data. INX InFlight becomes the single source of truth for employee profiles with a real-time sync from INX InFlight to Serko and then to your Travel Management Company (TMC).
INX InFlight allows the user to save preferences including commercial memberships, meal and special preferences and additional travel documents.
An added feature for INX +TMX in Version 5 is the audit log which gives the user access to instant feedback on profile sync and the ability to correct any issues immediately and resubmit within INX InFlight.
We have recently expanded the functionality within INX +Process to better accommodate INX InFlight multisite.
During the workflow, an initiator can now enter or update the person’s permanent work site and complete historical recordings for Workgroup and Cost Centre.
When collecting the short-term travel bookings, the initiator can now assign a work site to each individual booking. This work site will only apply on the roster day details when committed to INX InFlight. The addition of this feature allows the person to travel between work sites without the need to change their permanent place of work.
INX InHealth has always maintained a Health Issues link to People Profiles which has been revamped and renamed to Medical Conditions as part of this release. Medical Conditions have been designed to capture and categorise an endless variety of injuries, allergies and illnesses that can be monitored in a dedicated working space to identify the total number of cases and total number of new cases per condition.
Medical Condition records are also available from within a Person Profile. Each Medical Condition includes a configurable severity flag which will alert any user accessing a profile and/or completing a health assessment or consultation.
Due to the sensitivity of the information being managed, whenever a permitted user accesses the Medical Conditions information of an individual, the system will insert an audit log of which user did so in order to maintain a complete audit trail.
As part of the consultation process, users can now capture treatment related information and populate customised referral and lab request forms as part of this process. Historical treatment records can also be accessed within the same working space to assist users with administering the most appropriate new treatment.
In conjunction with the above, granted users can also access treatment records from the Person Profile.
In addition to the new treatment functionality, users can also now capture Medical Certificates as part of the consultation process and view historical records. As part of the implementation, clients can utilise the standard Medical Certificate output provided by INX or alternatively, opt for a customised version.
All Medical Certificate records can furthermore be accessed via the Person Profile by select users.
INX InHealth has developed a new platform designed to manage Medicines relevant to their workforce. Within a dedicated register, users can log Medications and categorise them using the various fields provided such as Classification, Schedule, Strength, Formulation and Unit of Measure. The Medicines Register also provides a count of the total number of employees on each medication as well as the number of new records added for the month prior.
Select users then have the ability to record Medicines against Person Profiles so that they can maintain and track a history of medication information against an individual. Similarly to the Medical Conditions ‘severity’ feature, users can also opt to flag select Medications that may be of high risk or require attention when managing the health of that individual.
Occupational Hygiene Quota Planner
As part of the 2017 Occupational Hygiene project for INX InHealth, INX provided users with the ability to define sample quotas per contaminant/exposure per Similar Exposure Group within a reporting period and track the percentage complete. INX InHealth Version 5.5 has built on from this and provides a collaborative view of all these quotas within the one working space so that users can see all quotas across every Exposure Group.
Several minor improvements were addressed within this release cycle, particularly with regards to the occupational hygiene functionality. Introduction of the SEG code in data capture and viewing tools, void sample data management and overall data viewer enhancements have provided new and simpler ways for users to access and manage their hygiene data.
Import Tool Quality Control
The INX InViron import tool is designed to upload bulk environmental data from a CSV format. As part of this release, INX made some minor adjustments to the way data is validated, accessed and processed that addresses site datasets, date and time formatting as well as user’s site security.
INX InViron has long had the ability to link samples to equipment. This feature has been better exposed to users to allow them to view instruments in a single page and capture extra information related to calibration dates and instrument categorisation.
A small but mighty change for our client base is the ability to save searches in the Sample Runs so that as users work through Sample Run Details, they can return to the landing page and maintain their search filters.
A new standard report is now available within the suite of INX InViron reports. The System User report allows users to extract user information grouped by site/project.
Task Notifications and Scheduling
The Tasks functionality within INX InForm is an integral part of managing obligations and stakeholder commitments. As part of the Version 5.5 release, we have added in extra scheduling options to allow users to create added variety in their task schedule timing.
Any obligation-related event added into INX InControl will now trigger an INX InForm notification to the relevant Obligation Owner(s).
A number of the existing standard reports within INX InForm have had some modifications made to improve usability and data extraction. The following reports have been updated:
- Stakeholder Summary
- Task Management
A new report has also been added to the standard set of INX InForm reports. The System User report allows users to extract user information grouped by site/project.
INX InFlight Dashboard
A number of new dashboard reports have been created for INX InFlight through INX +BI.
There has also been work performed to enable enhanced conditional formatting. This allows report developers more flexibility in visualising data including customisable trending arrows/icons, traffic light systems and column formatting.
Flight Utilisation & Go-Show / No-Show
Leave Chart, Roster Deviation & Days On Site
Frequently Asked Questions
1. How long will an upgrade take?
This largely depends on the size of your organisation and the number of INX products you have running. A standard upgrade typically takes as little as two days but will vary based on each customer’s individual requirements.
2. Is training required?
This is completely up to you and your company. We offer a range of training options for refresher training, new trainers, custom training or version upgrade training where we take you through the new functionality.
3. Which browsers are compatible with Version 5?
INX Version 5 is compatible with Chrome, Internet Explorer and Windows Edge.
4. How can I get started on an upgrade?
Simply speak to your account manager or contact our team here >
Ready to upgrade?
Upgrade your company in next to no time to start experiencing the benefits of our new features. Learn more and request your upgrade here >
For more product updates like this, you can visit our What’s New page; read up on the latest product updates, general product changes, and version release notes to keep up to date with what’s new.
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- Training & Competence
- Management of Change
- Occupational Health & Hygiene