Release notes

Available from 24 November 2021

New features

Restricting the worksites a user can view and connect

Worksites in INX Sitepass allow our clients to add the locations their team members, contractors or visitors may enter and work on. Current functionality in INX Sitepass allows all worksites that are created to be selectable by a user, but there might be locations which need to be only visible and assignable by the client.  Locations for upcoming projects, sites that are highly secure (e.g. defence), or projects and locations which are no longer operational can now be restricted from selection and visible to the user.

The restricted worksites feature includes the following options:

• Introduction of a new setting that allows each work site to be restricted from selecting in a user’s workflow.
• The restricted work sites will be tagged with ‘restricted’ to make it easy to identify which sites are restricted and those which are not.
• A worksite which is restricted is not visible to contractors, workers, or preregistering visitors in their workflows.
• A worksite which is restricted is visible to administrators or team members who have manage permissions over the contractor, worker, team member or visitor.
• A team member with manage permissions can assign a restricted work site to the individuals they manage.
• When a restricted work site is assigned, the individual can view the worksite in their workflow, but is unable to disconnect from the worksite.
• All worksite activity history is retained and accessible for restricted worksites.
• Visitors are still able to sign into site for restricted work sites. The visitor management system is required to be disabled if check in is unavailable for the site.

Restricting onboarding categories a user can view and select

Categories in INX Sitepass provide a way for our clients to create onboarding questionnaires that group and classify the role, services, and other criteria about their team members, contractors, or workers. Current functionality in INX Sitepass allows all categories that have been created to be selectable by a user, but there might be categories which need to be restricted and only visible and assignable by the client. Restricted categories could include a list of contracts or projects, ability to assign additional training or forms, and controlling the assignment to departments, regions or business units.

The restricted categories feature includes the following options:

• Ability to restrict each category that is visible and selectable by a user in their workflow.
• The restricted categories will be tagged with ‘restricted’ to make it easy to identify which are restricted and not restricted.
• A category which is restricted is not visible to contractors, workers, or team members.
• A category which is restricted is visible to administrators or team members with manage permissions.
• A team member with manage permissions can assign a restricted category.
• When a restricted category is assigned, the individual can view the category in their workflow, but is unable to remove or disconnect from the category.

Bug fixes

Grid or column views in search pages

The grid or column views in search pages are not saved and on each login they need to be reselected.

Search pages throughout INX Sitepass provide an option to change the way the individuals or businesses are displayed in either a grid or column view. As part of this release, INX Sitepass will now save the grid or column view that each user has selected on each search page. If the list view is preferred way to view contractors, when this is selected, this view will be retained even when they next login.

Registering a users workflow

When initially registering a users workflow is assigned with an approved status, even though the user has not completed the connection to the workflow.

On registration a users workflow will be assigned with a status of Incomplete. The user will be required to connect and complete the connection wizard to be assigned their workflow. If there are no steps assigned the approved status will be assigned.

Workflow steps with Declined status

Workflow steps which contain an expired record are displayed with an Declined status. This makes it difficult to determine which steps are declined or have expired records.

When a step contains an expired record for example trade licence, the step status will now display as expired, with a new icon to represent a step with an expired record.

Workflow steps with Declined status

For each workflow step the status is only identifiable by an icon.

A status label is displayed at the top of each workflow step.